正式对外函件
正式对外函件通常用于政府首脑，政府部长，有关政府官员以及外交使节之间的通信等，它经常用于处理和联系政治、经济、军事等事务，如提出建议，发出邀请和通知应邀，表达问侯、祝贺、转达意见，表明立场、观点，以及对重要人物的哀悼等。
在文体格式上，一般构成如下：
(一)上款 抬头应写职衔、全名、称呼和尊称。
(二)正文 所要表达的具体内容。
(三)结语 可以以收信人的身份，相互之间的关系，选用“顺致最崇高的敬意”、“顺致崇高致意”、“顺致最亲切的问侯”等。
(四)下款 落款署名前，应有正式职衔。
【范例】：
×××(首都名称)
××国××市市长×××阁下
阁下：
由××先生率领的代表团对我市的访问，又一次带来了×××市人民对我市人民的友谊。×月×日，我十分愉快地会见了他，并收到了他所带阁下×月×日给我的信。我衷心地感谢阁下对我市以及我本人所表达的友好情谊。值此北京市与×××市建立友好城市×周年之际，我谨代表北京市人民，并以我个人的名义向阁下和×××市人民表示热烈的祝贺。
顺致最良好的祝愿。
中华人民共和国北京市市长(本人签名)
××××年××月××日于北京
Beijing，date
Your Worship，
In visiting my city，the delegation headed by Mr．…has again brought to the people of Beijing the friendship of the people of the city of…．I was very pleased to meet with Mr．…on…(date)and have received your letter dated…(date)delivered to me by him．I sincerelythank you for your friendly semtiments conveyed to my city and myself．On the occasion of the…th anniversary of the establishment of twinning relationship between Beijing and the city of…，please allow me to express，on behalf of the people of Beijing and in my own name，our warm congratulations to Your Worship and the people of your city．
With best regards，
(Signed)
Mayor of Beij ing Municipality of
the People’sRepublic of China
His Worship…
Mayor of…(capital city)…(country)
中华人民共和国福建省人民政府
×××(城市名称)
××国×××州州长××××先生
尊敬的先生：
你二月十八日来信及所附“姐妹州宣言”收悉。
我遗憾地看到由你本人和州务卿亲自签署的贵州与我国.....省的“姐妹州宣言”中文本中有“中华民国总统”的提法，这是违背中×建交公报原则和两省州友好关系协议书精神的。当然，我也注意到英文本中并无此提法。希望州长先生对此予以澄清，以利两省州间友好关系的顺利发展。
顺致最崇高的敬意。
中华人民共和国福建省省长 (本人签名)
××××年××月××日于福州
Fuzhou，date
Respected Mr．…，
I acknowledge receipt of your letter dated February 18 and the Declaration on Sister States enclosed．
I have noted to my regret that the Chinese text of the Declaration on Sister States between your state and China’s Taiwan Province which was personally signed by you and your Secretary of State contains the term of the“President of the Republic of China”．Such expression runs counter to the principles enshrined in the Communique on the Establishment of Diplomatic Re lations between china and…and the spirit of the protocol on the establishment of friendly rela tions between my province and your state．Of courst I have also taken note of the fact that the English text has no such reference．I hope that you will kindly clarify this for the benefit of the smooth progress of the friendly relations between my province and your state．
I avail myself of this opportunity to renew to you the assurances of my high consideration．
(Signed)
Governor of Fujian Province of the People’s Republic of China
中国人民对外友好协会
CHINESE PEOPLE’S ASSOCIATION FOR FRIENDSHIP
WITH FOREIGN COUNTRIES
××国驻华大使馆
亲爱的××先生：
我受中国人民对外友好协会会长××先生的委托，荣幸地邀请你于××××年×月×日下午参观××展览会。
祝你身体健康。
(本人签名)
××××年××月××日于北京
Mr．…
Embassy of…in China
Beijing，date
Dear Mr．…，
Entrusted by Mr．…，President of the Chinese People’s Association for Friendship with Foreign Countries，I have the honour to invite you to the…Exhibition on the afternoon of…(date)．
With best regards，
(Signed)
中国旅行总社
HEADOFFICE OF CHINA TRAVEL SERVICE
亲爱的×××先生：
我谨以这封信作为请柬，邀请你至“××××饭店”共进午餐。如蒙同意，我提出×月×日(星期×)和×月×日(星期×)两个日子请你选择，看哪一天对你和对我们共同的朋友××先生与××××先生都方便，我也邀请了他们。
祝你身体健康。
((本人签名)
(××××年××月××日于北京
Mr…．
(Address)
(Beijing，date)
Dear Mr．…，
I am writing to invite you to a lunch at the…Hotel．With your permission，I would like to propose the following two dates for you to decide which would be more convenient to you and our mutual friends，Mr．…and Mr．…，whom I have also invited．
……(…)and……(…)
With best wishes，
((Signed))
福建省人民政府外事办公室
OFFICE OF FOREIGNAFFAIRS OF THE PEOPLF’S
GOVERNMENT OF FUJ IAN PROVINCE
亲爱的××先生：
承蒙你盛情邀请我观看××国艺术团的演出。但我早已另有约会，不能应邀前往，甚为抱歉。
祝贵国艺术团演出成功。
(本人签名)
××××年××月××日于福州
Mr．…
Address Fuzhou，date
Dear Mr．…，
Thank you very much for your kind invitation to the art performance by Troupe of．… But I am afraid that I will not be available for the occasion as I have another appointment fixed much earlier．Please accept my apologies．
I wish your Troupe success in the performance．
(Signed)
中华人民共和国××市
×××(城市名称)
××国×××市市长××先生
先生：
××国驻华大使××××先生已于×月×日转交了你的来信。你建议我访问×××市的时间可以定在×月×日左右。这个时间对我是合适的，我完全同意。如果对×××市政府方便的话，我准备从×月×日起至×月×日，在×××市进行×天访问。
我期待着同你的会晤。
中华人民共和国××市市长(本人签名)
××××年××月××日于××
Place，date
Mr．…，
On…(date)，Mr．…，the…Ambassador to China，forwarded to me your letter，in which you proposed a tentative date of…for my visit to your city．The proposed date suits me quite well and I accept it．If it is convenient to your municipal government，I am ready to pay a…day visit to your city from…(date)to…(date)．
I look forward to meeting with you．
(Signed)
Mayor of…of the
People’s Republic of China
His worship
Mayor of…city
…(country)
×××(首都名称)
××国国防参谋长×××将军阁下
阁下：
不久前，我和我的同事访问了你们美丽的国家。访问期间，我们受到了将军阁下以及××国人民和军队的热情友好接待。我愿借此机会再次向你表示衷心的感谢。访问贵国时，我曾邀请你在方便的时候访问我国。现在我向你正式发出书面邀请，欢迎你和夫人在××××年×月×日至×月×日访问中国。如此时间对阁下不便，请提出更为合适的时间。我深信你的访问将为进一步加强中×两国人民和军队之间的友好关系作出新的贡献。
顺致最崇高的敬意。
中国人民解放军总参谋长 (本人签名并署军衔)
××××年××月××日于北京
Beijing，date
General…，
During our recent visit to your beautiful country，my colleagues and I were accorded warm and friendly reception by you，your people and your armed forces．I wish to take this opportunity to express once again our heart felt thanks to you．You may recall that during our stay in your country，I invited you to visit China at a time of your convenience．I am now writing to formally invite you and your wife to visit China from…(date)to…(date)．If you find this time not convenient，please indicate a date of your preference．I firmly believe that your visit will make a new contribution tolurther strengthening the friendly relations between the peoplesand armed forces of China and…，
May I avail myself of this opportunity to renew to you，General…，the assurances of my highest consideration．
(Signed)
(Military rank)
Chief of the General Staff of the
Chinese People’s Liberation Army
His worsRpi…
the General Staff of…(country)
…(Capital)
上海市人民政府
×××(城市名称)
××国×××市市长××××先生
亲爱的先生：
衷心感谢你对我就任上海市市长的祝贺。我和我的同事都深信，通过我们双方的携手合作，上海市和×××市的友好关系必将得到长足的良好发展。
顺致最良好的祝愿。
上海市市长(本人签名)
××××年××月××日于上海
Shanghai，date
Dear Sir，
I would like to express my sincere thanks to you for your congratulation on my assumption of the post of Mayor of Shanghai．My colleagues and I firmly believe that through the joint effort of cooperation between our two sides，the friendly relations between Shanghai and the city of…will surely make big strides forward．
With my best personal regards，
(Signed)
Mayor of Shanghai
Mr．…
Mayor of…(city)of…
××市人民政府
×××(城市名称)
××国×××市市长××××先生
尊敬的先生：
最近，我高兴地收到你通过中国驻××国大使馆转来的信件。
我很赞赏你为建立××市和×××市之间更加密切的友好联系的真诚愿望，热烈欢迎你明年春季来××市访问。我相信，你的来访必将促进和加深两市之间的相互了解和友谊，并给两市的繁荣带来有益的影响。
我期待着在××市和你会见。
××市市长 (本人签名)
××××年××月××日于××
Place，date
Respected Mr．…，
I was glad to receive your letter recently forwarded to me via the Chinese Embassy in the Republic of…．
I highly appreciate your sincere wish for establishing closer friendly links between…(city)and my city．…l hereby cordially invite you to…for a visit next spring．I am convinced that your visit will help promote and deepen the mutual understanding and friendship between our two cities and will be instrumental to our respective prosperity．
I look forward to welcoming you in…(city)．
(Signed)
Mayor of…City
Mr．…
Mayor of…(city)of…
中华人民共和国××部
×××(首都名称)
××国××部部长×××阁下
阁下：
我十分高兴地回忆起阁下去年三月对我国进行访问时我们之间的会见和讨论。感谢阁下正式邀请我访问你们美丽富饶的国家。借此机会，我再次向阁下和你的同事表示诚挚的谢意。
令人遗憾的是，由于难以避免的日程安排上的冲突，看来我对贵国访问的计划只得再一次延期——去年九月已经令人为难地推迟过一次。对于这个变化给贵方带来的不便和麻烦，我感到十分抱歉。
过去的一年，贵方和我部的友好合作关系得到了顺利的、令人鼓舞的发展。双方代表团的互相访问，为我们对一批互利项目进一步探讨提供了机会。重要的是，贵方和我部已就签订一项在相当广泛的领域内进行全面合作的协议开始磋商。
我一直期望同阁下一起签署这个协议，但今年又难以实现。为加强贵方和我部的合作，使具体项目尽早付诸实施，我建议请我部副部长×××先生于今年三月下旬或四月上旬访问贵国并代表我签署协议。如果这个建议给贵方带来不便和困难，请不要为难。
祝阁下幸福，祝我们的合作关系在新的一年里取得更大的发展。
顺致最亲切的问候。
中华人民共和国××部部长(本人签名)
××××年××月××日于北京
Beijing，date
Your Excellency，
I recall with great pleasure our meeting and discussions during Your Excellency’s visit to China in March last year．I thank you for your formal invitation to me to visit your beautiful and richlyendowed country．May I take this opportunity to express once again my sincere appreciation to Your Excellency and your colleagues．
Regrettably however，due to unavoidableclashes in my schedule，it seems my planned visit to your country，which was rescheduled to our embarrassment last September，has to be postponed again．I hereby apologize for the inconvenience and trouble that the proposed change may cause．
The friendly relations and cooperation between our two ministries have seen smooth and encouraging development over the past year．The exchange of delegations between our two sides has offered us the opportunity to further explore a number of mutually beneficial projects．What is more imoprtant， our two ministries have already started consultations on an agreement on comprehensive cooperation in a fairly wide range of fields．
I have been all along looking forward to signing this agreement with Your Excellency，but again it seems unlikely for me to do it this year．In order to strengthen the cooperation between our two ministries and implement the specific projects as soon as possible，I suggest Mr．…，Vice Minister of…，visit your country around late March and early April this year and sign the agreement on my behalf．But please feel free to disagree with my suggestion if it may cause inconvenience and difficulty to your side．
Iwish Your Excellency all the best and our cooperative relations greater development in the new year．
Please accept，Your Excellency，my cordial greetings．
(Signed)
Minister of…of the
People’s Republic of China
His Excellency…
Minister of…of…
中华人民共和国××部
×××(首都名称)
××国××部部长×××阁下
阁下：
我十分高兴地会见了贵国由××先生率领的××代表团，并收到阁下×月×日给我的信。我衷心感谢阁下对我本人所表达的友好情谊和对××部派团访问贵国的邀请。中华人民共和国××部愉快地接受贵部邀请，由××副部长率领代表团于××××年×月×日至×月×日访问贵国。
顺致最崇高的敬意。
中华人民共和国××部部长(本人签名)
××××年××月××日于北京
Beijing，date
Your Excellency，
I met with great pleasure the delegation of…from your country headed by Mr．…and have received Your Excellency’s letter dated…(date)，I hereby wish to express my sincere thanks toYour Excellency for your friendly sentiments and your kind invitation to the…Ministry to send a delegation to your country，The Ministry of…of the People’s Republic of China accepts with pleasure the invitation from your Ministry and a delegation headed by ViceMinister…will pay a visit to your country from…(date)to…(date)．
Please accept，Your Excellency，the assurances of my highest consideration．
(Signed)
Minister of…of the
People’s Republic of China
His Excellency…
Minister of…of…
北京市人民政府
凡尔登
法兰西共和国凡尔登市市长××××博士
尊敬的博士：
我很高兴地收到你委托中国驻法国大使馆转交给我的信件。
从你的来信中获悉北京等五十八个荣获联合国“和平使者”证书的城市将被授予“凡尔登和平奖章”。我非常赞赏你为维护世界和平所做出的努力。
感谢市长先生对北京市人民的友好情谊及对我的盛情邀请。无奈因我九月份的日程已有安排，届时不能前往贵市参加授奖仪式，甚为抱歉。我将委托中国驻法国大使馆官员代表我出席授奖仪式，并接受凡尔登和平奖章。
再次向你致以深切的谢意。
北京市市长(本人签名)
××××年××月××日于北京
Beijing，date
Respected Dr．…，
I am very pleased to have received the letter that you forwarded to me via the Chinese Embassy in France．
I have learnt from your letter that Beijing and other 57 cities which have received the U．N．“Peace Messengers”certificate will be awarded the“Verdun Peace Medal”．I hereby wish toexpress my deep appreciation for your effort for maintaining world peace，
I would alsolike to thank you，Mr，Mayor，for your friendly sentimentetowardsthe people of Beijing andforyourkind invitation，However，asmy schedule for the whole month of September ia already full，I apologizethat Ishall not be able to attend the award ceremony in your city．But Ishall entrust officialsof the Chinese Embasay in France to attend the ceremony and receive the“Verdun Peace Medal”on my behalf．
Please once again accept my deep appreciation．
(Signed)
Mayor of Beijlng
His worsRip…
Mayor of Verdun of France
Verdun
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